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Document Manager

Physician communication in the healthcare community is essential to improving the quality of patient care. My WorkspaceSM gives physicians the ability to collaborate with other physicians and healthcare entities by enabling them to safely and securely share patient records, labs and other related healthcare information in a secure, HIPAA compliant online environment. Document Manager features allow providers to send, receive and electronically store any paper or electronic documentation. All of these capabilities are available anywhere you have an Internet connection and can utilize your existing office equipment, so there is no need to purchase additional hardware or software.

Features

Virtual Fax
Send and receive any document, either paper or electronic, to another healthcare affiliate electronically in a HIPAA secure environment via a virtual fax.
  • Incoming faxes - received in an electronic inbox, much like an email account
  • Outgoing faxes - faxed directly from your PC or desktop by utilizing a virtual fax printer, which turns your document into an electronic file that can either be saved or faxed electronically. Paper documents can also be scanned utilizing a fax machine and then sent electronically, creating an electronic record of the fax so that it could be re-sent easily at a later date, or accessed during an audit.
  • Failed faxes - you are notified of what faxes have timed out or failed to send due to a busy line or wrong number, you able to correct the information or resend with just the click of a button

Virtual Patient Charts
Build and manage folders to organize patient records, documents and test results. The system prints bar codes that are patient specific so that you can scan documents into an electronic patient record. Any electronic or handwritten document can be securely uploaded and placed in these records.

Custom e-Forms
Create custom documents, forms and folders to assist you in managing patient records as well as your office business operations.

Referral Management
Manage your referral process electronically, eliminating the inefficient and untraceable hardcopy process.

Administrative Rights
The ability to assign security level access to every file and folder so that only the individuals who need access, have access to protected health information.

Distribution Lists
Create practice specific distribution lists for all of your professional contacts so that you can easily transmit information without the hassle of gathering fax numbers and contact names.

Audit Trail
Streamlines all of your communications by tracking messages you send and receive, leaving a fully auditable tracking of your incoming and outgoing documentation.

Additional Benefits

  • Messaging to both online and offline audiences
  • Saves time, eliminating the need to pull charts to re-fax information as all the information is stored in an electronic outbox and can be re-sent with the click of a button
  • Saves money on phone line usage, paper, toner and fax machine maintenance
  • 24/7 access from anywhere an internet connection is available
  • Meets PCMH designation requirements